Description

The Division Administrative Assistant completes day-to-day administrative tasks for assigned divisions/programs within the Department of Pediatrics. Reporting to the Division Administrative Partner, major responsibilities include, but are not limited to: managing schedules and calendars for faculty, physicians, medical staff and fellows; scheduling meetings, coordinating events/visits and making travel arrangements; processing reimbursements and purchase orders; assisting with the renewal of CME and licensing/certification; coordinating credentialing & privileging; assisting with staff and faculty recruitment, onboarding, and off-boarding and promotions including dossier updates; preparing and distributing monthly clinic and call schedules; assisting with research administration duties including purchasing and grant proposal submissions; in conjunction with Finance team help track Division budgets including faculty allowances, resolve open encumbrances and other H&I items; provide administrative support to community practices including general admin support and billing; regularly run various Dept. metric reports; Sort mail, maintain inventory and order supplies for the Division office and submit facilities work orders and other infrastructure requests such as pager, phone service or IT support. You will also provide cross-training to other administrative staff as well as learn the duties of staff in other divisions/programs within the administrative cluster in order to provide back-up support when needed. Train, assign and monitor the work of clerical students. Complete special administrative projects as needed. Pay Range: $28.23 – $40.44 Hourly