Position Summary

As an academic medical center with a rich history of providing life-saving treatment in Southern Nevada, UMC serves as the anchor hospital of the Las Vegas Medical District, offering Nevada’s highest level of care to promote successful medical outcomes for patients.

We are home to Nevada's ONLY Level I Trauma Center, Designated Pediatric Trauma Center, Burn Care Center, and Transplant Center. We are a Pathway Designated facility by ANCC, and we are on our journey to Magnet status.

Position Summary:
Provides administrative support to department heads including maintaining calendars, preparing reports, making recommendations, responding to complaints, coordinating the work flow of the administrative team and department and acting as a liaison between UMC and other department heads, government officials and community groups.

Job Requirement

Education/Experience:
Equivalent to graduation from high school and three (3) years of secretarial experience in support of management staff.

Licensing/Certification Requirements:
Some positions may require Notary Public Certification.

Additional and/or Preferred Position Requirements

• Minimum of Five (5) years experience in a Hospital environment supporting a large department/group of employee, as well as Director level and higher; or Medical office environment with 100 plus employees.
• Minimum of Five (5) years experience, as an Executive Secretary in a support services department, similar to Environmental Services.
• Minimum of Three (3) years experience with Kronos or similar payroll system;
• Must be proficient in all Microsoft suite;
• Bachelors degree preferred;
• Prior work experience with contracts and purchasing;
• Strong communications and organizational skills;
• Attention to detail and must have excellent time management skills!

Knowledge, Skills, Abilities, and Physical Requirements

Skill in:
Providing varied, responsible and confidential secretarial and office administrative assistance; using tact, discretion, initiative and independent judgement within established guidelines; researching, compiling and summarizing a variety of materials; composing correspondence independently or from brief instructions; organizing work, setting priorities, meeting critical guidelines; coordinating supervisor's activities and schedules; maintaining confidentiality of sensitive information; problem solving and conflict resolution; addressing and handling matters independently within authorized scope of responsibility; using computers and related software applications; using general office equipment such as phones, copiers and facsimiles; communicating with a wide variety of people from diverse socio-economic and ethnic backgrounds; establishing and maintaining effective working relationships with all personnel contacted in the course of duties; efficient, effective and safe use of equipment.

Physical Requirements and Working Conditions:
Mobility to work in a typical office setting and use standard office equipment, stamina to remain seated for extended periods of time, vision to read printed materials and a VDT screen, and hearing and speech to communicate effectively in person and over the telephone. Strength and agility to exert up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this classification.