POSITION SUMMARY

The Senior Facilities Project Manager reports directly to the Chief Facilities Management Officer (CFMO) to establish consensus on capital and special construction project objectives at Mount Nittany Medical Center (MNMC) and Off-Site Locations. Achieves these objectives by establishing, actively managing, and leading the project team of design professionals, leadership, user groups, contractors and members of Facilities and Plant Operations. Integrates or coordinates the project management process throughout each of it phases (preparatory, initial and follow-up). The Senior Facilities Project Manager strategizes and generates ideas around facility projects that effectively enhance the patient’s experience.

MINIMUM REQUIREMENTS

Education:

1. Bachelor’s degree required. Preferred degree in business, construction management or engineering.
2. Master of Business Administration preferred. May have an equivalent combination of education and/or experience in lieu of specific advanced education.

Experience:

1. Five years of facilities project management experience, preferably with an acute care health center.
2. Experience with successful capital planning and project budgeting.
3. Experience and training with Project Management Software, BIM and Revit

Knowledge, Skills, Abilities:

1. Ability to prioritize, work independently and manage multiple projects/priorities across multiple locations.
2. Must possess analytical and problem-solving skills.
3. Must have strong verbal and written communication skills and the ability to communicate with all levels of the organization.
4. Thorough knowledge and use of various PC applications as follows: PowerPoint, Excel applications, database applications, process flow diagramming applications, electronic mail, word processing and the overall ability to learn and use new systems.

License/Certification/Registration:

1. Current and valid driver’s license required.
2. PMP certification preferred.
3. ASHE, Certification in Healthcare Compliance (CHC) a plus.

SUPERVISION RECEIVED

Receives minimal supervision from the Chief Facilities Management Officer.

SUPERVISION GIVEN

None

ESSENTIAL FUNCTIONS

1. Develops a comprehensive understanding of assigned projects to effectively manage the coordination of people, funds and resources, task and approvals required to accomplish and achieve objectives within the guidelines of all codes and standards.
   1. Establishes a comprehensive project budget inclusive of all planning and construction costs, professional services, owner costs, regulatory costs, medical equipment, technology and furniture fixtures and equipment and contingencies.
   2. Planning process is to include draft level floor plans, provisions for temporary moves and interim life safety measures.
   3. Establishes a comprehensive project schedule to execute the plan including necessary review and executive approval phases, regulatory approvals, and activation planning.
   4. Throughout construction administration, tracks all costs and schedule vs. the approved and reports regularly to the CFMO on progress.
   5. Actively manages all activities to ensure that the completed projects meet the objective, schedule, and budget requirements,
   6. Actively problem solves and escalates all constraints that arise to mitigate adverse impacts to projects meeting the objectives, schedule, and budget.
2. Coordinates all construction and renovation work with users, leadership, members of the Facilities and Plant Operations department, Infection Prevention Control, and third-party construction management firms, as necessary.
   1. Reviews and approves submittals to ensure compliance with established standards.
   2. Conducts daily Quality Assurance / Quality Control (QA/QC), of contractors on site to assure adherence to safety, ICRA and scope of work (SOW).
   3. Adjust schedules and targets on the project, as necessary.
   4. Provides daily oversight, management, and coordination for contractors, equipment and material suppliers, and commissioning agents in conjunction with design build or construction management teams.
   5. Submits commitments into the MNMC capital planning system to ensure purchase orders are approved and reviews vendor invoices and payment applications for conformance with the initial purchase order.
3. Considers innovative ways to implement and project manage existing facility solutions within MNH.
4. Leads facility projects that provide system level support in addition to projects that offer department/facility specific support.
5. Coordinates an annual rounding process that includes a facility assessment of all areas of operations which results in a series of annual requests for capital improvements.
6. Leads meetings and projects and identifies process and technology solutions that fulfill MNH goals.
   1. Provides updated budget estimates, defined scopes of work, and project details for approval through the (CFMO).
7. Works on projects that involve and meet the needs of MNH Executives.
8. Collaborates with legal, finance and other key partnering departments to ensure facility projects are meeting the goals of MNH.
   1. Solicits bids for capital and special projects for the design, construction, and commissioning phases of each project as needed.
9. Mentors and guides Project Managers on the facilities team.
10. Appropriately identifies and acts on urgent issues.
11. Provides a thoughtful, professional, and friendly experience to all stakeholders involved in use facility projects.
12. Develops comprehensive project plans, including (but not limited to) defining and aligning on scope, timeline, resources, risks, and communication plan, while considering regulatory compliance.
    1. Ensures all recorded drawings and information is complete.
       1. Monitors as-built process to assure comprehensive site drawings are delivered at the completion of the project.
    2. Conducts surveys and guided discussions to confirm the appropriate scope and design intentions from the user groups involved.
    3. Provides operating and maintenance manuals.
13. Provides adequate facility information to design professionals to ensure existing conditions are appropriate.
14. Collaboratively executes project plans to integrate workflow into an existing or new service areas.
15. Performs post go-live review of success metrics; identifies opportunities to refine process.
16. Continuously evaluates industry technology and regulatory requirements to maintain best in class quality care delivery.
17. Creates and applies a system standard approach to implementation and advancement of facility operations.
18. Works with the facilities manager on the maintenance and upkeep of BIM/Revit models, including actively updating the Facilities Conditions Assessment.  Also assures that the deliverables for all future construction projects includes models that can be easily added to existing models.

NON-ESSENTIAL FUNCTIONS

Performs related and miscellaneous duties as assigned.