41270BR

Program Coordinator

Internal Med Dept Lbk Genl

Lubbock

Introduction

Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Position Description

Supports the program director by performing administrative duties related to planning, directing and coordinating both the academic and operational activities of the program.

Major/Essential Functions

• Interprets and applies various accrediting agency requirements to support compliance, including but not limited to the Accreditation Council for Graduate Medical Education, Liaison Committee on Medical Education and the Joint Commission.
• Maintains knowledge of regulations, policies and procedures set forth by Accreditation Council for Graduate Medical Education (ACGME), Association of American Medical Colleges (AAMC), United State Medical Licensing Examination (USMLE), Electronic Residency Application Service (ERAS), National Resident Matching Program (NRMP), Educational Commission for Foreign Medical Graduates (ECFMG) and others as pertains to individual programs.
• Assists with developing curriculum and details of rotations.
• Tracks, reports, and ensures compliance with procedures regarding licensing, moonlighting, annual contracts, and initial and re-credentialing of trainees.
• Manages the evaluative processes of the trainees, program, faculty, and rotations, including monitoring compliance rates.
• Assists in the preparation and participates in the ACGME self-study, annual program review, focused and full accreditation site visits, and other internal/special reviews.
• Provides administrative supervision and guidance to residents regarding administrative issues, due dates, and deadlines.
• Maintains multiple databases with fellow and faculty data, including the resident management system, Med Hub, Faculty Success, ACGME WebAds, NRMP, Frieda Online (GME TRACK), and any other system used by the program or division.
• Maintains and updates the division and educational website for fellowship(s) division.
• Plans departmental annual events including recruitment, orientation, graduation, retreats, as well as various meetings and program-related and division related events.
• Organizes meetings and prepares and distributes materials for conferences and lectures.
• Works with marketing to develop brochures, invitations, or advertisements for events/lectures.
• Maintains the ERAS database (Electronic Residency Application System) and oversees its processes during the residency recruitment season.
• Assists with quota review and rank list entry and certification in NRMP (National Residency Matching Program).
• Performs all Match responsibilities and corresponds with newly matched fellows regarding requirements, and oversees the process for appointment to the training program.
• Tracks and processes initial paperwork for visa requests in conjunction with the GME office and ensures compliance for credentialing.
• Develop, oversee, and organize department-level trainee orientation.
• Establishes relationships and acts as a liaison to hospitals, internal departments, and divisions regarding recruitment, orientation, all affiliation agreements, and external rotations.
• Works with marketing in creating external program advertising/media through websites, brochures, postcards, publications and other such media.

Occasional Duties

• Other duties as assigned by the Program Director or departmental education leadership.

Required Qualifications

High school plus six years experience in related field. Additional education may substitute for experience on a year for year basis.

Preferred Qualifications

• 1-2 years of previous administrative support staff experience within undergraduate or graduate medical education.

Required Attachments

Cover Letter, Resume / CV

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

Salary commensurate with related education, experience and/or skills.

Pay Grade Maximum

Salary commensurate with related education, experience and/or skills.

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

Grant Funded?