Nursing Administrative Assistant II-Or Administration

| Or Administration | Job ID:

54118

BHMC- North Little Rock

Clerical

Full Time

Department: Or Administration

Shift:  Day

Working Hours:  7A-3:30P

Summary:
Provides support by receiving, routing, and answering correspondence each day. Ensures all reports and evaluations are completed in a prompt manner. Makes preparation for designated meetings, assuring room arrangement, food preparation, agenda and materials are available, and pre-meeting communication is carried out. Accurately records meeting minutes. Acquires appropriate signatures, files originals, and attachments in appropriate minute book and distributes copies as needed. Maintains calendar accurately and up to date. Effectively reviews calendar daily to
determine necessary data to be retrieved for meetings or other events such as travel arrangements in efficient cost-effective manner. Performs filing tasks in an efficient and effective manner, resulting in accurate up to date files for easy access and retrieval of information. Maintains sufficient
supplies at all times. Completes assigned typing and dictation by designated time with no typographical errors and in proper format. Documents contain appropriate attachments or enclosures. Compiles data and coordinates information for preparing various questionnaires, surveys, objectives, and other records according to instructions and within the specified time frames. Maintains all manuals in an up-to-date and appropriate format. Phone messages include date, time, name and phone number. Calls requiring action are immediately brought to the director, AVP, or VPs attention so problem solving can occur within a reasonable time frame. Tabulates statistical data accurately and maintains as assigned. Pick-up and delivery of mail to all Nursing Leaders as designated. Demonstrates the ability to communicate in ways that are age appropriate and population specific. This
position is responsible for key activities in the direct support of the facilities management department. Organizing work order creation, data entry and department time keeper. Also, responsible for keeping up with department (s) position control. Manages the application process and setting up
interviews with department (s) hiring leaders. Complete the application process by marking HR make offer in the applicant tracking system. Keeping up with terminations, certification, and licensure for the department(s).

Other information:
Associates degree plus one year of experience or an equivalent of a high school degree plus three years of experience.

This job will be authorized 80.00 hours bi-weekly.

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