POSITION SUMMARY

Responsible for leading an internal team of building project management professionals including external contractors, sub-contractors, designers as well as other staff that are essential to the project.

Responsible for the successful start and conclusion of the project by providing leadership, strategically managing risk, monitoring finances and making sure that each phase of the project starts and ends on schedule.

Oversees a team of project leaders (internal and external) responsible for multiple projects. This oversight occurs at the strategic level, managing shared resources and finances to make sure each project is progressing on time and within budget. Position requires updates regularly so adjustments can be made to staffing or finance to align with the broader outcome goals.

Assures the development of strategic and operational plans for each of the projects the team is overseeing. This includes monitoring and reporting on project milestones to the internal and external stakeholders.  Assuring they are updated on progress or any deviations from the plans and that they are well positioned to proactively manage project risks.

The director develops and test various tactics that can help with project execution. A component of this is being innovative and integrating those solutions to create project outcomes.

Routinely responsible for critical decision-making, such as adjusting the budget and adding resources related to the project governance processes. The MNH facilities project team reports to the director regularly and the director reports to the CFMO.

The Director assists the CFMO with

• Long-term strategic planning for the workforce;
• Establishing and implementing standards for practice and maintain authority, accountability and responsibility for staff in the their area of responsibility;
• The ongoing support and cultivation of a culture of shared decision-making;
• Budgeting and planning.

LEADERSHIP VALUES

The MNH Leadership Values we are striving to emulate:

• Respect, appreciation and caring for all-positive outlook
• Initiative, achievement oriented, drive for excellence and continuous improvement; perseverance and ability to see the big picture
• Teamwork and support for others; interdependence and commitment to the collective; system success as opposed to individual achievement or credit
• Open, respectful, candid communication; handles conflicts and differing points of view directly; doesn’t shy away from difficult issues or conversations
• Stewardship of resources and passion for efficiency
• Ownership of actions and results focused
• Resilient; adaptable to change; perseveres in the midst of challenges
• Courage

MINIMUM REQUIREMENTS

Education:

1. Bachelor’s degree required in business, management, construction management, architecture or engineering.
2. Master’s Degree in business, management, construction management, architecture or engineering preferred.

Experience:

1. 10 years of experience in managing healthcare building projects, procedures, and relevant technology.

Knowledge, Skills, Abilities:

1. Demonstrated leadership and management skills.
2. Proven ability to lead project meetings and lead teams to maintain high-quality work
3. Proven ability to measure project performance using appropriate tools, systems, and techniques
4. Demonstrated ability to work under stressful situations.
5. Demonstrated oral and written communication skills.
6. Effectively functions as a liaison among staff, physicians, medical center administration, and ancillary departments.
7. Uses tact, sensitivity, sound judgment, and a professional attitude constantly.
8. Consistently demonstrates maturity for accountability of job performance.
9. Conducts business in a professional and cordial manner that upholds the integrity and reputation of Mount Nittany Medical Center.
10. Knowledge of human resource laws and regulations as they relate to the management of staff.

License/Certification/Registration:

1. Current American Hospital Association Certified Healthcare Facility Manager (CHFM) preferred.

SUPERVISION RECEIVED

Receives minimal supervision from the Chief Facilities Management Officer.  Performs all duties in an independent manner with little or no need for direct supervision.

SUPERVISION GIVEN

Supervises the activities of the unit/department staff.

ESSENTIAL FUNCTIONS

1. Project Planning and Management:
   • Collaborates with CFMO on the management of the master facilities plan.
   • Develop project plans, including timelines, budgets, and resource allocation.
   • Responsible for owning, communicating and updating the MNH project playbook.
   • Make alternative plans if initial project planning is inadequate. Provides strategic leadership and technical, operational, financial and managerial leadership for successful implementation of projects.
   • Guides individual project managers across a portfolio of projects. Assures projects are aligned with overall strategic goals and objectives of the organization and, if not, revises plan to make them so.
2. Budget Management:
   • Oversee project costs, manage change orders, and ensure adherence to budget constraints.
   • Works closely with project and facilities leadership on the annual capital budgeting process.
   • Create budget and monitor finances to ensure projects are kept on track.
   • Manage project closeout activities including all cost documentation.
   • Schedule Management:
   • Develops a timeline that captures milestones for projects and enables MNH to manage to a project schedule. Recommend changes to keep projects on track
3. Stakeholder Management:
   • Maintain effective communication with operations leaders, executive leaders, support services leadership, architects, engineers and other stakeholders.
   • Regularly updates clients, stakeholders and executives with reports on the progress and performance of projects.
   • Provide regular updates on project progress to clients and management. Present updates to company executives.
4. Team Leadership:
   • Lead building project teams, including project management team, engineers, and subcontractors, fostering collaboration, accountability, communication and results.
   • Coordinate project managers to assure work is being done properly and the team is approaching projects in a consistent and efficient manner.
   • Selects and manages the training of project teams, assigning clear roles and responsibilities, providing effective supervision and managing performance
5. Contract Negotiation:
   • Works with CFMO to negotiate contracts with subcontractors, design team and other 3rd parties.
   • Risk Management:
   • Identify, assess, and mitigate potential project risks. Identify and mitigate project risk to avoid delays and cost overruns
6. Quality Control:
   • Ensure projects meet quality standards and regulatory requirements.
   • Track planned effort against actual effort and make changes as needed.
   • Ensures projects deliver specified results and meet quality expectations.
   • Orchestrates a lessons learned exercise after each project and incorporates any changes to standards or process into the project playbook.
7. Compliance:
   • Works closely with Code Enforcement Agency and State Department of Health, to ensure projects comply with safety regulations, industry standards, and legal requirements.
   • Follow all state and federal regulations related to projects and ensure they’re in compliance

NON-ESSENTIAL FUNCTIONS

Performs related and miscellaneous duties as assigned.