Description

The Semel Institute and Department of Psychiatry are seeking to hire a full time Assistant Program Coordinator (Admin Analysts) to assist with administration, coordination and support of graduate medical education programs in the Department of Psychiatry. In this role you would assist the program’s Administrative Director in management of the all ACGME-accredited programs by ensuring that annual requirements are met, educational activities which support the curriculum are maintained, and supports all residents/fellows. Duties of this role are as follows: * Contribute to positive team goals and coordination improvement. * Coordinate the curriculum for the training programs, including weekly core didactics, concentration didactics, lunchtime talks, and seminars. Coordination for multi-day annual retreats and annual graduation events for all programs. Coordination of seasonal and special events as requested. * Coordinate the Resident/Fellow Psychotherapy Clinic. * Data entry into the residency management system (MedHub). * Organize materials for semi-annual meetings such as the Program Evaluation Committee and Clinical Competency Committee meetings. * Process and see through completion payments for services from outside vendors * (FedEx, Shred-it, and Iron Mountain, etc.). * Create and maintain program files, including house staff portfolios. Assist with recruitment for all programs.Assist with the transcription of minutes for meetings as needed. * Serve as backup for processing of catering orders and reimbursement requests. * Use Bruin Buy, Express Travel & Entertainment/Concur, and EMPAC to prepare and track UCLA forms for check requests, limited value orders, purchasing and travel requests as needed. Order supplies and equipment as needed. * Maintain electronic files as requested. * Other duties and projects as assigned. Pay Range: $24.28 – $48.04 hourly.