43868BR

Section Coordinator - People & Values

Office of People and Values Lbk

Lubbock

Introduction

Nationally recognized as a Great College to Work For, TTUHSC provides much more than just a job! Enjoy excellent benefits, including paid leave, retirement plans, wellness programs, health insurance and so much more. Ready to start building a rewarding career in a positive environment where you can develop and thrive? Join us as we change the future of health care.

About TTUHSC

Texas Tech University Health Sciences Center is enriching the lives of others by educating students, providing excellent patient care, and advancing knowledge through innovative research. TTUHSC graduates more health care professionals than any other health care institution in the state, conferring 24.2% of all degrees and certificates awarded from health-related institutions in Texas. By providing comprehensive clinical services to more than 10 million individuals across 121 counties, TTUHSC is dedicated to advancing the health of people throughout Texas and beyond. This is where world-class education meets compassionate patient care – and we believe that our people are the reason for our institution’s lasting success and bright future.

Being part of the TTUHSC team means being part of an innovative and supportive community that empowers each individual to do their best work. Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first.

Position Description

The Section Coordinator plays a key role in supporting the mission, vision, and initiatives of the Office of People (OPV) and Values across all TTUHSC campuses. This position provides high-level administrative and project coordination support to ensure the smooth operation of the OPV, serving as the central point of contact for executive support, team coordination, and office administration.

The ideal employee will embody the TTUHSC core values of Kindhearted, Integrity, One Team, Visionary, and Beyond Service.

Major/Essential Functions

• Assists with or may be responsible for various projects and events in support of OPV's efforts across all of TTUHSC's campuses.
• Responsible for a variety of logistics, meals, and production relating to organizing and facilitating meetings and conference calls, conference room setup/take-down, special events, and the preparation and delivery of meeting materials to participants. Manage supplies, equipment, and office resources.
• Identifies issues or problems associated with administrative matters within the office and researches solutions within specific areas.
• Manages the OPV calendar and arranges appropriate rooms and locations for appointments, training, and meetings. Draft agendas, take minutes, and track follow-up actions from team meetings.
• Prepares documents in a timely manner, records incoming and outgoing communications, and maintains accurate records of OPV operations.
• Leads team as subject matter expert with purchasing, travel arrangements, and reimbursing processing, reconciliation of procurement card transactions, and maintenance of related reports. Facilitate and report on budgets, purchasing, and office expense tracking.
• General clerical duties, such as answering the department telephone in a professional manner and providing excellent customer service. Greeting all students, visitors, constituents, and other stakeholders in a friendly and helpful manner, problem-solving complaints and issues, and taking and responding to messages as appropriate. Processes outgoing mail, and sorts and delivers incoming mail.
• Produces and drafts correspondence and other documents and materials, including proofreading and editing.
• Handles confidential or sensitive information and exercises the appropriate level of discretion.
• Works cross-functionally with other executives and executive administrators, as well as provides backup support to other departmental executive administrators as needed.
• Performs general administrative tasks in collaboration with the Executive Administrative Associate in the Division of Institutional Excellence & Culture to include event setup and takedown, material transport, and other logistical functions on an as-needed basis.
• Coordinates marketing and public relations needs for OPV efforts with the OPV team and the Office of Communications and Marketing.
• Coordinate and oversee the submission, tracking, and approval process for OPV micro-credentials.
• Ensure compliance with requirements and support team members in navigating the submission process.
• Assist in the coordination of leadership program planning and execution, to include the expansion of alumni communication and inclusion.
• Provide direct administrative assistance to the Assistant Vice President of the Office of People and Values.

Required Qualifications

Bachelor’s degree plus two (2) years related experience; OR a combination of education and/or related experience to equal six (6) years.

Preferred Qualifications

• Demonstrate strong organizational and time-management skills, with the ability to manage multiple priorities.
• Proficiency in calendar management, billing processes, and document preparation is preferred, along with attention to detail and accuracy in administrative tasks.

Benefits

TTUHSC is committed to creating an environment where our team members can do their best work, with programs and benefits to support head-to-toe well-being. Explore just a few of the advantages of being a TTUHSC team member:

• Health Plans + Supplemental Coverage Options – Individual health insurance provided at no cost for full-time team members
• Paid Time Off – Including holidays, vacation, sick leave and more
• Retirement Plans
• Wellness Programs
• Certified Mother-Friendly Workplace

Additionally, TTUHSC invests in the success of our team members by providing opportunities for personal and professional growth, including lifelong learning programs, recognition programs, and health and wellness initiatives. Team members also enjoy a variety of other perks, such as special membership rates at local gyms and golf courses, access to state-of-the-art software and facilities, and discounts on travel, technology, entertainment and more.

Job Type

Full Time

Pay Basis

Hourly

Pay Grade Minimum

$48,000

Pay Grade Maximum

$55,000

Pay Statement

Compensation is commensurate upon the qualifications of the individual selected and budgetary guidelines of the hiring department, as well as the institutional pay plan. For additional information, please reference the institutional pay plan website at https://app4.ttuhsc.edu/payplan.

Grant Funded?

No

Travel Required

Up to 25%

Shift

Day

Does this position work in a research laboratory?

No

EEO Statement

All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.

Jeanne Clery Act

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. To view this report, visit the TTUHSC Clery Act website at https://www.ttuhsc.edu/compliance/clery-report.aspx.