Project Coordinator (HPI)

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Harvard Pilgrim Healthcare
December 6, 2018
Boston, Massachusetts
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Job Description - Project Coordinator (HPI) (180000EA)

Job Description

Job Title

: Project Coordinator (HPI)

Job Number:


Job Posting

: Dec 5, 2018, 2:19:16 PM



Are you interested in becoming part of a dynamic team that is looking to innovate and improve?
Would you like to work for a company that has been rated by the BBJ (15+yrs) as one of the best places to work?
Do you want to be part of a company that is committed to giving back to the community?

We are looking for an energetic and organized individual seeking growth opportunities in research grant management to support the project coordination needs of the Division of Health Policy and Insurance Research (HPI) located within the Harvard Medical School Department of Population Medicine at the Harvard Pilgrim Health Care Institute (HPHCI). HPI includes investigators and staff with diverse expertise who are passionate about studying how health policies affect populations. HPI places strong emphasis on building a collaborative, collegial, communicative, respectful, and enjoyable atmosphere where we strive to generate the most rigorous research about the most important health policies.

The Project Coordinator will work closely with the HPI Program Manager to perform a variety of activities to support the growing grant portfolio for the division. The Project Coordinator will ensure that project deadlines are met, including assisting with the preparation and submission of grant applications, monitoring project reporting and financials during the post award process, and assisting with data collection and project database development and maintenance. This position requires excellent communication and organizational skills for close collaboration with investigators and project managers, both within HPHCI and with external institutions. This position has the potential to progress to a more senior role in project management.


  • Work closely with the HPI faculty and Program Manager to manage the division’s growing project portfolio
  • Monitor and forecast grant and department project spending, approve expenses, and communicate process to study investigators
  • Manage relationships with vendors, external partners, subcontractors and third-parties
  • Oversee preparation of internal sponsored programs requirements, grant applications, reports and ensure human subject/HIPAA protections are in place
  • Coordinate with investigators on grant application process, including preparation of timeline, subcontract materials, budget development and other essential paperwork
  • Assist visiting scholars and fellows with the development of projects to ensure that all administrative requirements are met
  • Work on special projects, as needed, as directed by the HPI faculty and the HPI Program Manager
  • Organize grant processes, including tracking application deadlines, maintaining financial databases, formatting documents, and maintaining and improving filing systems
  • Perform out-of-the-box thinking, collaborate with others, and make a difference every day!
  • Other duties and projects as assigned.





  • Bachelor’s degree or equivalent experience required.  Knowledge or understanding of healthcare organizations and their general operation is preferred.
  • Strong interpersonal and communications skills including written and verbal skills.  Strong problem solving and process management and organizational skills; ability to prioritize work and operate under tight deadlines.  Highly motivated with demonstrated ability to work independently and collaborate with staff at all levels of the organization
  • Strong presentation and facilitation skills (even when not subject matter expert)
  • Proficient in MS office applications, email, internet, basic web design and other systems
  • Resilient, collaborative, flexible, innovative.



  • Work-Life-Flexibility
  • Paid volunteer time off (up to 3 days annually)
  • Annual Mini-Grant of $500 donated to a non-profit organization of the employee’s choice
  • Educational Reimbursement

Working Environment

Office environment, daily work assumes tight deadlines and competing priorities.


Primary Location

: United States of America-Massachusetts-Boston


: 998 Harvard Pilgrim Health Care Grant


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Harvard Pilgrim supports individuals in reaching their full potential by supporting equal employment opportunities and an environment that actively values diversity. Harvard Pilgrim complies with all applicable laws concerning hiring and employment practices and is firmly committed to fostering and maintaining a workplace free from discrimination. We pledge to hire, train, and promote our employees without regard to race, religion, gender, gender identity, genetic information, age, national origin, sexual orientation, disability, veteran status, or any other category protected by applicable law.

Harvard Pilgrim endeavors to make accessible to any and all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact HR Customer Service at 617-509-7500/TTY (800) 637-8257.

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