Clinical Coordinator – Villanova

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Jefferson Health
February 13, 2020
Philadelphia, Pennsylvania
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Clinical Coordinator - Villanova
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Center City, Philadelphia, PA

Full/Part Time




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Job Location:  Villanova, PA 

PRIMARY FUNCTION:  The duties of the Clinical Coordinator center on maintaining a pleasant and efficient office for patients, staff and physicians.  This includes coordinating daily operations to assure that emphasis is placed on keeping the work flow of the office running smoothly through efficient handling of all issues.



  • Evaluate utilization of clinical office time for physicians and work closely with the Operations Manager with any necessary adjustments.
  • Look for opportunities to improved efficiencies, expand services etc.
  • Consistent communication with satellite office staff
  • Work closely with the hospital Trauma program staff and maintain professional working relationships.
  • Interacts with co-workers, visitors, and other staff consistent with the core values of the University.
  • OTHER FUNCTIONS AND COMPETENCIES needed in addition to Essential Functions:
  • Review and approve the ordering of office supplies.
  • Monitor Patient Satisfaction scores for the Acute Care Surgery Division and develop action plans to achieve target levels.
  • Coordinate and oversee the daily activity of all clinical office activities
  • Provide coverage to Front Desk staff, including but not limited to surgery and diagnostic test scheduling, patient appointments, etc.
  • Attend and successfully complete IDX and EMR (Electronic Medical Record)
  • Remain proficient and knowledgeable within IDX and the EMR – attend JUP update training sessions.
  • Consistently work within the JUP quality standards in IDX and the EMR
  • Utilize and remain current with the tasking function of the EMR
  • Interacts with co-workers, visitors, and other staff consistent with the core values of the University.
  • Ensure all MD’s are completely utilizing EMR provide support to address issues.
  • Enter all physician call schedules on line and communicate changes
  • Schedule business travel for conferences Submit travel and expenses reimbursement
  • Renew medical licenses and DEA’s (tickler calendar for upcoming expiration dates to avoid any lapse in licensures)



High School Diploma or GED required



2 year’s experience in an office setting

Closing Statement

Jefferson Health delivers state of the art healthcare services to patients throughout the Delaware Valley and southern New Jersey. Jefferson (Philadelphia University + Thomas Jefferson University) provides more than 8,400 full and part-time students from nearly 40 states and 40 countries with 21st century professional education. Combined, we have over 30,000 employees.


Jefferson Health, with 14 hospitals (seven are Magnet designated by the ANCC for nursing excellence) and 40+ outpatient and urgent care locations, offers a broad range of primary and complex, highly specialized care that touches the lives of more than four million patients annually. U.S. News & World Report has ranked Thomas Jefferson University Hospital among the nation’s best in eight specialties. Jefferson Health also includes the NCI designated Sidney Kimmel Cancer Center; it is one of only 70 such centers in the nation.


Thomas Jefferson University has ten colleges and three schools that offer more than 160 undergraduate and graduate programs. Our University is dedicated to inter-professional and transdisciplinary approaches to learning that offer a vibrant and expandable platform for professional education. Through this unique model, we are preparing our students for current and yet to be imagined careers.


As an employer, Jefferson maintains a commitment to provide equal access to employment. Jefferson values diversity and encourages applications from women, members of minority groups, LGBTQ individuals, disabled individuals, and veterans.




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